Project Administrator

Join the Silver Hotel Group Family

At Silver Hotel Group, we believe hospitality starts with people. That includes you. We’re a fast-growing, fun-loving, family-owned hotel management company that never forgets our roots. Our culture is built on passion, integrity, and the simple truth that YOU MATTER. Whether you're a guest, a team member, a partner, or part of the community, you're part of our story.

We’re looking for a Project Administrator to join our team who is ready to roll up their sleeves, lead with heart, and help us build something exceptional.

Why You’ll Love Working With Us

We don’t just talk about culture, we live it! Here’s what you can expect when you join our team:

• A people-first environment where respect, appreciation, and fun are part of the everyday
• A chance to work with passionate, like-minded team members
• Opportunities to grow, lead, and make a real impact in a fast-paced, global-facing industry
• Annual Scholarship Opportunities (for you and your children)
• Annual Wellness Credits
• Donation Matching Program
• Volunteer Hour Rewards
• Team Member Referral Program
• Leadership Development
• Team Building Events
• Culture of Recognition
• Hotel Stay Discounts

Your Role

The Project Administrator will support renovation and property improvements projects across Silver Hotel Group’s hotel portfolio.

This role will support the Corporate Director of Projects and the Projects team with procurement and coordination activities related to hotel renovation projects. The position will assist with procurement of construction materials and Furniture, Fixtures & Equipment (FF&E), vendor coordination, invoice processing, and project administration to ensure projects are delivered efficiently and on schedule.

This role offers the opportunity to work closely with the Corporate Director of Projects and gain hands-on experience in hotel renovation and capital improvement projects across SHG’s portfolio

The Project Administrator is primarily responsible for:

• Provide administrative and coordination support to the Corporate Director of Projects and the projects team.
• Schedule project meetings, prepare agendas, and record meeting minutes.
• Assist in monitoring project progress and flag potential issues or delays to the project team.
• Assist with procurement of construction materials, equipment, and Furniture, Fixtures & Equipment (FF&E) for hotel renovation projects.
• Track purchase orders, material deliveries, and FF&E shipments to ensure alignment with project schedules.
• Follow up with vendors to confirm order status and resolve delivery issues when required.
• Process invoices received from general contractors, trades, and subcontractors.
• Assist with tracking project expenses and updating cost tracking spreadsheets.

In addition to the core job responsibilities, the Project Administrator will illustrate the ability and passion to:

• Live the corporate culture, personifying it in daily interactions with both guests and team members
• Be an engaging team member who is highly inclusive, inspiring, and able to relate to all levels
• Participate in a fun and supportive working environment where team members aspire to do what is right and are given the empowerment to execute

What You Bring to the Table

• Previous experience in construction, renovation, hospitality projects, or capital improvement projects is considered an asset.
• Experience supporting procurement or purchasing activities is an asset.
• Ability to read and interpret construction drawings and specifications is an asset.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Experience with AutoCAD and Blue Beam is an asset.
• Familiarity with project management software (Microsoft Project or similar tools) is an asset.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Must be fluent in English (spoken and written).

Let’s Build Something Exceptional

If you’re passionate about people and driven to create exceptional experiences, we want to meet you. At Silver Hotel Group, we don’t just build hotels. We build memories, careers, and a culture where everyone belongs.

This posting is for an existing vacancy

About Us

Silver Hotel Group (SHG) is a family-owned Canadian hotel investment, development, and management company. Our portfolio includes hotels in Canada and the U.S., and ranges from internationally branded full and select service hotels to independent and boutique hotels.

At SHG, our culture is fundamental to our success. Each empowered team member strives to exhibit passion, creativity, and fun every day. Together, we are dedicated to delivering exceptional experiences by living our core values as our road map: Accountability, Teamwork, Leadership, Diversity, Integrity, Giving, Fun, Recognition.

As we continue to grow, our mantra “You Matter” resonates with our 600+ team members in how we do business, which will continue to enhance engagement and retention.

Today, we look for new team members who demonstrate both aptitude and the passion to embrace and contribute to our Culture.

Help us build something exceptional!

The Silver Hotel Group believes in outstanding hospitality and takes seriously its obligations under the Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are committed to respecting the independence and dignity of all persons by providing a barrier-free environment for all guests, colleagues, and job applicants. Accommodations are available upon request for all applicants with a disability throughout the recruitment process.

The Silver Hotel Group is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status or any other characteristics protected by law.